5 Tips and Tricks for Reducing Your Business Travel Expenses

Business travel is an important part of the work of a large number of people. If you are a business owner then you know how important it is to go to meetings in another city or country, to attend relevant seminars, as well as to make more and more contacts that can be useful to you in order to improve your business. However, once your business trips become a regular thing you can notice how much money you spend on them. Of course, you have to invest something to get something in return, but that doesn’t mean you have to spend a whole fortune on business travel. But how to prevent it? Below we share with you some useful tips and tricks for reducing your business travel expenses.

1. Set a budget


The first step in planning your business trip should be budget planning. If you do not figure out what is the ideal amount of money you want to spend and over which you do not want to go, it is very likely that you will exceed it. We suggest that you take the time to consider all the costs for a particular business trip and come up with a figure that would be ideal. After that, all you have to do is stay within that budget. It doesn’t have to be hard – you just need to make a good plan and stick to it in order to reduce your expenses and ensure that at the end of the month your profit is optimal.

2. Book your flight in time

A large number of flight tickets can be purchased at very reasonable prices, but only if you book and buy your tickets on time. However, most people fail to do this and end up buying very expensive tickets, which significantly increases the cost of business travel and reduces your overall profit at the end of the month. If you know that such a simple thing can save you a lot of money, then we suggest you use it every time you can. Of course, sometimes there are meetings that you simply could not plan in advance. But when it comes to business travel that you have information about months earlier, we definitely suggest that you buy your flight tickets on time and save your precious money.

And of course, if you want to save extra money, choose only economy class and airlines that offer cheap flights. You may have to give up an extra meal or comfort, but for short flights, this should not be a problem.

3. Use tools to keep you informed about cheap airline tickets


We live in a modern time in which we can reap all the benefits of modern technology. So why not do it? Another practical way to save money on your business travel is to use apps and other tools that inform you about cheap flights or accommodation in the city where you will have a business meeting. Instead of wasting time looking for this information, apps like this will deliver it to you, and it’s up to you to choose the best deal for yourself. Take the time to find useful apps for this purpose, as well as to subscribe to the newsletters of cheap airlines, which will then inform you about all the affordable deals that you can take advantage of.

4. Forget about taxis and renting a car – instead hire limo services

Once you arrive in a city where you have an important business event we suggest you forget about using taxis or renting a car. These are very expensive options that will only be an additional burden on your budget. If you know the city, public transportation may be a good idea, but if that’s not the case then you need a better alternative.

In case it is important for you to have fast and efficient transportation from one business event to another, we suggest that you hire limo services that come with a professional driver. Now you no longer have to waste time trying to orient yourself in a city you don’t know and get from one destination to another. Instead, you can leave things in the hands of a professional while you rest in the back seat or prepare your important presentation.

You can find more information about this type of service at and consider it for your next business trip in order to have more comfort, while also reducing costs.

5. Don’t get too comfortable in the hotel


As we have already mentioned, it is a good idea to find some cheaper accommodation options in the city you are going to by using some useful apps and booking it on time. But it is also important not to get too comfortable in the hotel while on your business trip. What does this mean?

This does not mean that you should not relax and rest after a hard-working day, but that you should not increase the cost of your business trip that is not intended for pleasure. Instead of booking an expensive and exclusive room, choose a standard one that is clean and beautiful but does not cost too much. Forget about using drinks from the hotel’s minibar. Instead, walk to the local supermarket and buy what you need. Also resist the need to get a massage or use other services within the hotel, because little by little you will reach a huge cost that you did not plan for this business trip.


Business travel can be very pricey and a real burden on your budget. However, it does not have to be that way. With good organization and good decision making you can keep things completely under control. If you want to reduce the cost of your business travel, we suggest that you first set a budget and stick to it no matter what, you can even use a travel expense management platform like Coupa to help you with this. Book your flight in time and use tools to keep you informed about cheap airline tickets. Rent a limo service while in a city you don’t know instead of spending money on taxis and car rentals. And last but not least, don’t get too comfortable in the hotel. Keep in mind what your main goal is and bring actions that are in line with that in order to save a lot of money on business travel in the long run and make more profit.

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